Description
Job Description
**Purpose**
Manage end-to-end purchase-order (PO) activities for clinical-trial suppliers to ensure POs are correctly prepared, submitted, tracked, funded, amended and closed in compliance with company procurement and clinical trial requirements. Provide PO-centric oversight that supports supplier governance and budget management while coordinating issues with manager.
**Responsibilities**
+ Lead PO lifecycle activities for clinical-trial suppliers: SOW review, PO creation, submission, amendment/change-order management, and closure.
+ Coordinate with Clinical Operations, Procurement, Finance, and Suppliers to ensure POs reflect SOWs, budgets and deliverables.
+ Maintain PO accuracy and compliance with Amgen policies
+ Maintain PO and SOW documentation in central repositories (e.g. TMF) and ensure audit/readiness standards are met.
+ Oversee timely review and approval of invoices in Amgen ERP system to ensure on time payments
+ Manage and resolve issues related to supplier invoices and payments
+ Maintain PO tracking (dashboard/log) and deliver regular PO status reports.
+ Monitor PO-related supplier delivery and identify PO risks; share issues with manager for escalation.
+ Ensure PO activities align with GCP, company procurement policies and clinical trial requirements.
**Key Activities**
+ **PO lifecycle management**
+ Review SOWs to confirm compliance with Amgen purchasing standards
+ Prepare and submit PO and funding requests through the enterprise procurement/P2P system or established finance workflow; follow up until submission confirmation.
+ Manage PO amendments and change orders to reflect scope changes.
+ **PO submission & tracking**
+ Submit POs via the enterprise procurement/P2P or finance workflow and maintain a PO tracking showing submission, routing/approvals and closure targets.
+ Proactively chase routing/processing issues and escalate blockers to the Manager.
+ Communicate on a regular basis with supplier and Amgen stakeholders regarding progress of pending PO requests and to monitor PO budgets
+ **Supplier oversight & issue coordination**
+ Monitor supplier delivery versus PO/SOW milestones and summarize PO-related risks for stakeholders.
+ Communicate with Supplier and Amgen stakeholders to review PO, invoice, and PO budgets topics
+ Independently manage and resolve issues related to SoW, PO and invoices to support clinical trial execution and budget management.
+ Manage multiple priorities, balancing study delivery and budgetary controls to ensure timely execution of SoW/POs and timely invoice approval.
+ Ensure PO/SOW linkage to TMF and central repositories is maintained and audit-ready.
Basic Qualifications
+ Bachelor’s / Master’s degree (preferred: scientific degree or RN) or equivalent experience.
+ 2 – 5 year experience in PO management, preferably within clinical research, CRO, biotech or pharmaceutical settings.
+ Demonstrated experience with PO/SOW management and clinical supplier budgets.
+ Experience working in a global matrix environment is preferred.
**Knowledge**
+ Knowledge working in a global, matrix organization
+ Knowledge of Good Clinical Practice (GCP)
+ Strong organizational and project management skills; able to manage competing priorities
+ Strong Proficiency with enterprise procurement/P2P workflows, Microsoft Office Word, Excel and SharePoint
+ Financial acumen sufficient for budgeting, forecasting and PO balance monitoring.
+ Clear written and verbal communication; ability to coordinate cross-functional stakeholders.
+ Problem-solving orientation and appropriate escalation judgment.
+ Professional collaboration skills
