Description
**Responsibilities**
Reporting to the General Manager of Maghreb Cluster, the Associate Project Management the serves as the primary point of contact for one or multiple departments, coordinating day-to-day administrative and operational activities :
I. **I. Office Administration & Operations Coordination**
+ **Office Management & Administration (Office Management/Admin** , IS & IT, Telecommunications)
+ **Office Purchasing & Supplier Management** , including vendor coordination and follow-up
+ **Administrative Management,** including purchase orders (POs), invoicing, and payment processing
+ **Third Party Partner Coordination** on administrative and operational matters
+ **Office Network & Facilities Management,** including office rent **and infrastructure follow-up**
+ **Meeting & Event Coordination** , including cycle meetings and other Leadership Team–related events
+ **IT Equipment & Material Management,** including purchasing and asset follow-up
+ **IT Coordination,** acting as liaison between IT MEA and external IT service providers
+ **New Hire IT Setup** , ensuring availability and security of IT equipment
+ **Telecommunications Management,** including voice and data services (Ooredoo), follow-up, and payments
+ **Administrative OpEx & Budget Management** , including tracking and reporting
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**II – Internal Communication**
+ Drive internal communication initiatives to enhance alignment and employee engagement
+ Produce and edit high-quality internal newsletters with a strong focus on clarity and impact
+ Provide direct communication support to the General Manager for official announcements and
**III. GM & Leadership Team Support / Governance**
+ Provide high-level administrative and organizational support to the General Manager (GM) and Leadership Team (LT)Coordinate cross-functional projects and initiatives as required
+ Organize and support Leadership Team meetings, Business Reviews, Town Halls, staff events, internal events, and all GM-led meetings (e.g., Coffee Connect)Manage GM and LT calendars, including scheduling, prioritization, and coordination of meetings
+ Arrange travel and logistics for the GM and prepare expense reports as required
+ Maintain and regularly update distribution lists, contact databases, and personnel records
+ Coordinate mailings, courier services, and deliveries
+ Organize local and international internal and external meetings, including travel arrangements, meeting logistics, and visitor accommodations
+ Manage meeting room logistics, including room bookings, catering, and audiovisual/equipment requirements
+ Prepare all meetings agendas
**IV. Cross-Functional & Team Support**
Works closely with cross-functional teams to ensure smooth administrative execution and compliance, including:
+ **Coordinating team expenses (NDF & BIZ HRS** ) with Amgen staff and ALPHAREP
+ Preparing and following up on **G50 monthly** statements
+ Supporting the **Regulatory Affairs (RA) team** , including POs and payments related to RA fees
+ Leading office management activities, ensuring smooth daily operations
+ Ordering office supplies and arranging related purchase orders
+ Proactively supporting the preparation of presentations, cluster newsletters, and internal communications
+ Managing administrative aspects of relationships with external experts, vendors, and service providers
**Qualifications**
**Minimum Requirements**
+ University Diploma
+ Minimum 3 to 5 years related experience in administrative support role
+ Experience using MS Office tools
+ Fluency in local language and English
**Preferred Requirements**
+ Experience in similar or related disciplinary and/or international environment
+ Basic knowledge of the function/business area supported such as safety, sales, customer service, etc.
+ Familiarity with terminology of area supported such as Marketing, Medical, Clinical Research, Logistics etc.
**Competencies**
**Communication & Interpersonal Skills**
+ Communicates clearly, accurately, and effectively, both verbally and in writing
+ Adapts communication style to suit different audiences, including regular interaction with executives, stakeholders, and external partners
+ Builds and maintains effective working relationships across teams and functions
**Organization & Execution**
+ Demonstrates strong organizational and time-management skills while balancing multiple priorities and stakeholders
+ Applies a high level of attention to detail in all activities
+ Ensures adherence to policies, processes, and procedural requirements
**Service Orientation & Teamwork**
+ Demonstrates a strong service-oriented mindset and commitment to operational excellence
+ Leads by example in promoting collaboration, teamwork, and a positive work environment
**Adaptability & Learning**
+ Shows flexibility and openness to change in a dynamic environment
+ Demonstrates a willingness to learn new tools, processes, and ways of working
**Language Skills**
+ Proficient in English (written and spoken)
