Description
**Key Responsibilities:**
+ **Project Coordination:**
+ Develop and maintain detailed project plans, timelines, and status reports.
+ Coordinate meetings, workshops, and steering committees across time zones.
+ Track deliverables, milestones, risks, and dependencies to keep projects on schedule.
+ **Operational Support:**
+ Streamline and document core business processes; identify and implement continuous improvements.
+ Maintain accurate operations dashboards and KPIs, highlighting trends and anomalies.
+ Manage vendor relationships, procurement requests, and compliance documentation.
+ **Cross-Functional Collaboration:**
+ Work closely with finance, HR, legal, and IT to facilitate project needs and organizational changes.
+ Act as a liaison between regional offices to align on priorities, share best practices, and resolve issues.
+ Prepare clear, concise communications for stakeholders at all levels.
+ **Data Analysis & Reporting:**
+ Gather, analyze, and present data to inform decision-making.
+ Create executive-level presentations and summaries for leadership reviews.
+ Monitor budget spend and escalate variances in a timely manner.
+ **Risk & Issue Management:**
+ Proactively identify potential roadblocks; recommend and implement mitigation strategies.
+ Maintain an up-to-date risk/issues log and ensure accountability for resolution.
**Required Qualifications & Experience:**
+ Bachelor’s degree in Business Administration, Project Management, Operations, or related field.
+ 3–4 years’ hands-on experience coordinating projects and operations in a complex, global corporate environment.
+ Proven ability to manage multiple simultaneous projects with competing deadlines.
**Core Skills & Competencies:**
+ **Organizational Excellence:** Meticulous attention to detail; thrives on structure and process.
+ **Go-Getter Mentality:** Self-motivated, resourceful, and comfortable taking initiative without constant oversight.
+ **Communication:** Excellent written and verbal skills; adept at tailoring messages for diverse audiences.
+ **Collaboration & Influence:** Builds strong relationships; able to drive consensus across functions and geographies.
+ **Problem-Solving:** Analytical mindset with the ability to break down complex challenges and propose practical solutions.
+ **Technical Proficiency:** Skilled in MS Office Suite (especially Excel and PowerPoint); familiarity with project management tools (e.g., Asana, Jira, Smartsheet) and basic data visualization.
+ **Adaptability:** Comfortable with ambiguity and changing priorities in a fast-evolving global setting.
**Preferred Attributes:**
+ Experience working with cross-cultural teams across multiple time zones.
+ Certification in Project Management (PMP, PRINCE2, CAPM) or Operations (Lean Six Sigma).
+ Proven track record of driving process improvements or cost-savings initiatives.
+ Comfortable presenting to senior leadership and facilitating high-stakes workshops.
