Description
**Purpose**
Manage end-to-end purchase-order (PO) activities for key clinical-trial suppliers to ensure POs are correctly prepared, submitted, tracked, funded, amended and closed in compliance with company procurement and clinical trial requirements. Coordinate with finance & accounting to ensure clinical trial finance systems are accurately maintained with PO data.
**Responsibilities**
+ Lead PO lifecycle activities for clinical-trial suppliers: PO creation, submission, amendment/change-order management, and closure.
+ Coordinate with Clinical Operations, Procurement, Finance, and Suppliers to ensure POs reflect clinical trial SOWs, budgets and deliverables.
+ Contribute to periodic (monthly/quarterly) financial accounting processes, maintaining accurate and complete supplier PO information.
+ Serve as counterpart for key clinical trial suppliers with respect to financial oversight working across the Amgen portfolio.
+ Maintain relationships with key suppliers to ensure process alignment, status updates and timely issue management.
+ Communicates, resolves, and tracks PO budget-related questions between Finance Operations and Clinical Trial teams
+ Maintains materials for project financial review meetings with Clinical study teams.
+ Maintain PO accuracy and compliance with Amgen policies
+ Maintain PO and SOW documentation in central repositories (e.g. TMF) and ensure audit/readiness standards are met.
+ Oversee timely review and approval of invoices in Amgen ERP system to ensure on time payments
+ Manage and resolve issues related to supplier invoices and payments in partnership with invoice approvers and Amgen AP
+ Maintain PO tracking (dashboard/log) and deliver regular PO status reports.
+ Monitor PO-related supplier delivery and identify PO risks; share issues with manager and Supplier Governance Leads for oversight and escalation.
+ Ensure PO activities align with GCP, company procurement policies and clinical trial requirements.
**Key Activities**
+ **PO lifecycle management**
+ Review SOWs to confirm compliance with Amgen purchasing standards.
+ Prepare and submit PO and funding requests through the enterprise procurement/P2P system or established finance workflow; follow up until submission confirmation.
+ Manage PO amendments and change orders to reflect scope changes.
+ **PO submission & tracking**
+ Submit POs via the enterprise procurement/P2P or finance workflow and maintain a PO tracking dashboard showing submission, routing/approvals, funding status, and closure targets.
+ Proactively chase routing/processing issues and escalate blockers to the Manager or Supplier Governance Leads
+ Analyze PO related data support optimized processing times and quality
+ Communicate on a regular basis with supplier and Amgen stakeholders regarding progress of pending PO requests and to monitor PO budgets
+ **Financial stewardship ( PO spend tracking)**
+ Perform ongoing budget reviews and track commitments against PO balances; identify variances and forecast spend related to active clinical supplier POs.
+ Provide accurate and complete supplier PO information to support financial accrual and forecasting processes
+ Perform data QC to ensure accuracy of data in source systems
+ Use data analysis to investigate issues, answer study budget related queries
+ **Supplier oversight & issue coordination**
+ Monitor supplier delivery versus PO/SOW milestones and summarize PO-related risks for stakeholders.
+ Communicate with supplier and study teams to review PO, invoice, and PO budgets topics
+ Independently manage and resolve issues related to SoW, PO and invoices to support clinical trial execution and budget management.
+ Manage multiple priorities, balancing study delivery and budgetary controls to ensure timely execution of SoW/POs and timely invoice approval.
+ Ensure PO/SOW linkage to TMF and central repositories is maintained and audit-ready
Basic Qualifications
+ Bachelor’s degree (preferred: scientific degree or RN) or equivalent experience.
+ 5-9 year experience in PO management, preferably within clinical research, CRO, biotech or pharmaceutical settings.
+ Demonstrated experience with PO/SOW management and clinical supplier budgets.
+ Experience working in a global matrix environment is preferred.
Preferred Qualifications
• Biopharmaceutical clinical research experience (clinical research experience obtained working on clinical trials at a biotech, pharmaceutical or CRO company)
**Knowledge**
+ Knowledge working in a global, matrix organization
+ Knowledge of Good Clinical Practice (GCP)
+ Strong organizational and project management skills; able to manage competing priorities
+ Strong Proficiency with enterprise procurement/P2P workflows, Microsoft Office Word, Excel and SharePoint
+ Excellent understanding of financial concepts and analytical skills
+ Financial acumen sufficient for budgeting, forecasting and PO balance monitoring.
+ Clear written and verbal communication; ability to coordinate cross-functional stakeholders.
+ Problem-solving orientation and appropriate escalation judgment.
+ Professional collaboration skills
