Description
The Commercial Assistant provides administrative support to ensure efficient operation of the Commercial department. This role involves managing schedules, coordinating meetings, handling communications, and supporting project execution and documentation.
**Responsibilities**
**Coordinate and schedule meetings, appointments, and travel arrangements.**
**Maintain organized filing systems (digital and physical).**
**Support budget tracking, invoice processing, and expense reporting.**
**Liaise with internal teams and external partners to ensure smooth communication.**
**Assist in onboarding new employees.**
**Track project timelines and deliverables, providing administrative support to project teams.**
**Ensure compliance with company policies and procedures.**
**Initiate and track contract requests through internal systems and workflows.**
**Coordinate with legal, procurement, and business stakeholders to ensure timely contract execution.**
**Maintain accurate records of contract versions, approvals, and expiration dates.**
**Monitor contract compliance and flag any deviations or renewal needs.**
**Serve as a point of contact for contract-related queries and documentation retrieval.**
**Minimum Requirements**
**Bachelor’s degree or equivalent experience in business administration or related field**
**2+ years of administrative support or office coordination experience**
**Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)**
**Strong organizational and time-management skills**
**Excellent written and verbal communication skills**
**Ability to handle confidential information with discretion**
**Preferred Requirements**
**Experience in similar or related field and/or international environment**
**Basic knowledge of the function/business area supported (safety, sales, customer service, legal, compliance, etc.)**
**Familiarity with terminology of supported areas (Marketing, Medical, Logistics etc.)**
**Experience with enterprise tools (e.g., SAP, Concur, SharePoint)**
**Experience with contract lifecycle management systems**
